Legal & Financial Responsibilities of Employing Staff

This practical session outlines the legal and financial responsibilities of your charity when employing staff or working with contractors.

Topics include defining contract types and your legal obligations under each, calculating tax and the impact of pension auto-enrolment. Finally, this interactive half-day training will consider your charity’s context and help you understand the benefits of managing payroll in-house or through an outsourced provider, along with the responsibilities of each party if outsourcing.
Attendees will leave with an understanding of:

• The difference between employees, consultants, freelance or sessional workers, temps, and volunteers and the implications of the status
• How to calculate and deduct income tax and employers/employees National Insurance
• Statutory requirements for auto-enrolment and considerations when choosing your pension scheme
• The practical considerations in setting up and managing payroll

Who should attend?

Those who would like to know what to consider when hiring staff and managing worker contracts, or those who manage an outsourced payroll in a small charity or a small group.  This can be a volunteer, treasurer, finance person, or other manager/CEO.

Free resources on this topic:

• CFG and Russell Cooke Introduction to the Equality Act 2010

All charities have to obey the law and employment law can be complex. This simple factsheet is useful for trustees and managers to ensure that they are complying with the Equalities Act 2010 – a critical piece of legislation.

• CFG Guide to pensions auto-enrolment for small charities

All small charities that employ staff will have to provide them with pensions before April 2018. This guide tells you how to prepare, what you need to do once you have a pension set up and has useful case studies.

• WYCAS Salary Cost Budget Template Hourly Rate

This useful template helps you to understand the true cost of staff and break down costs by the hour. This is particularly useful if you have a lot of part-time or staff working on flexible contract.

• CFG and VAST Outsourcing Payroll checklist

This checklist will help you to understand your needs when you consider outsourcing your payroll (particularly if your charity has taken on a number of new staff). It also tells you what you need to provide to your payroll provider on an ongoing basis.

Other useful links:

• HMRC Guide: Employing Staff for the First Time
• DBS Checks Government Guidance
• Charity Commission: Ex Gratia Payments by Charities